Everything moves quickly in job placement. Email a resume. Upload an ID. Sign a contract. Done. But in the meantime, you are sharing documents every day that fraudsters, cybercriminals, and regulators take their time to examine.
For recruitment, secondment, and temporary employment agencies, secure document exchange is not an IT issue, but part of everyday practice. Securely sharing files and documents is therefore an integral part of their daily work.
Let's be honest
CVs via email. IDs via WeTransfer. Contracts in "that one folder." Convenient, but not intended for securely emailing sensitive documents. It works. Until it goes wrong.
Not because people aren't doing their jobs properly, but because these tools weren't designed for sharing sensitive personal data. And when things go wrong, it's not about IT, but about:
- Candidate confidence
- Questions from clients
- Explanation to the Dutch Data Protection Authority
Employment services = data-intensive profession
You work with the following on a daily basis:
- Identity documents
- Diplomas and certificates of good conduct
- Salary and contract details
This information is necessary for placing people, paying them, and remaining compliant. At the same time, it passes through multiple systems, colleagues, and external parties. Every transfer is a moment that requires control.
That's not a side issue. That's your process.
Why this is becoming increasingly problematic
The amount of data is growing, as is the number of people and systems working with it. What used to be clear is now often no longer so.
- Candidates ask: "Who can actually see this?"
- Clients want certainty about GDPR compliance
- Internal teams lose track of versions and access
- Data breaches rarely start spectacularly, usually just with an email.
What you do want
No extra hassle. No portals that nobody logs into. Solutions must be in line with how things are done in practice. That means:
- Share files securely
- Decide for yourself who has access and for how long
- Insight into who has viewed or downloaded documents
- European storage
Professional handling of data also includes job placement
Who handles candidates' personal data with care:
- Builds trust more quickly
- Appears more mature towards clients
- Prevents discussion afterwards
It's not just a security issue. It's simply a matter of working in an organized manner.
You can't do job placement without data. But you can do without unnecessary risks. And that's exactly where the difference lies.
About FileCap
FileCap was developed for organizations that work with sensitive documents on a daily basis, such as recruitment agencies, secondment agencies, and temporary employment agencies in the labor market. Resumes, identity documents, and contracts are shared and sent securely, made available temporarily, and can only be viewed by those who are authorized to do so. No detours, but with control over data, insight into usage, and European storage.
