One drawing that doesn't arrive, a completion file lying around or a personnel list being emailed unsecured. In construction, that can cause immediate delays, extra costs or a data breach. Yet information sharing still often goes through separate e-mails or free cloud services. That seems convenient and fast, but in practice it poses more risks than you think.
What construction companies get digitally stuck on
Every project involves a stream of files and data. The larger and more complex the project, the more likely something is to go wrong. These are the bottlenecks we see most often at construction companies:
- Large files: Construction drawings, 3D models and photo files are often dozens of MBs in size and do not fit into a standard e-mail.
- Chain dependency: With contractors, subcontractors, architects and suppliers in the mix, there is a good chance that documents will get misplaced or lost.
- Privacy-sensitive information: Completion files and personnel data should not be shared unsecured according to the AVG.
- Pressure from clients: Increasingly, clients are demanding demonstrably safe processes. Those who cannot live up to this risk missing out on a project.
The risks of the old way
Sharing files via e-mail attachments or services such as WeTransfer feels approachable, but it is not a safe choice. The risks are clear:
- No encryption: Files are unsecured in transit and thus vulnerable.
- No control: You don't know who gets access or if files are forwarded.
- AVG issues: Sending delivery files or personnel information unsecured can lead to data breaches and fines.
- Delays: Large files get stranded in spam filters or don't arrive at all.
The result: on-site frustration, schedule delays and risk of reputational damage.
Why free tools are not a solution for construction companies
Many construction companies still use free services such as WeTransfer or Dropbox to share files. That seems convenient, but the reality is different. You have no control over where the data is stored (often outside Europe), files are not encrypted by default and anyone with the link can access them. This not only exposes you to an AVG risk, but also to the danger of confidential information ending up on the street.
With FileCap you maintain control: data stays within Europe, only the right recipients are granted access and you demonstrably better meet the security requirements set by clients.
FileCap: secure emailing and sharing large files in the construction industry
FileCap was developed for organizations that want to work safely and practically. It gives construction companies a solution for sending encrypted files and e-mails without requiring employees to change their way of working.
- Secure emailing: All emails and attachments are automatically encrypted.
- Without limit: Even heavy drawings and models can be sent without fuss.
- Insight and control: You see exactly who receives and opens files.
- AVG-proof: FileCap helps you meet the requirements around secure data sharing.
- Easy to use: Works directly from Outlook or through a web portal.
Practical examples: this is how construction companies use FileCap
- Share completion file with a housing association: Includes personal data of residents, sent securely and accessible only to the appropriate recipient.
- Exchange contracts and working drawings with subcontractors: No more loose links, but controlled and encrypted.
- Emailing personnel information: Think timesheets or ID cards of construction site employees, securely shared according to the AVG.
Time to keep a grip on your projects
In the construction industry, secure mail and file sharing is not a luxury, but a prerequisite for projects to run smoothly. With FileCap you prevent information ending up on the street, keep a grip on your planning and take an important step towards AVG compliance.
Request a no-obligation demo and experience how easy secure emailing and file sharing can be.
