Imagine this: you are working on an important quote. The document is finished, the deadline is approaching, and you want to send it to a client quickly. No time to figure out exactly how your company's secure file environment works. So you open up WeTransfer, upload your file, and ... done. Convenient? Sure. Secure? That's another story.
The convenience that can cost you dearly
WeTransfer is designed for simplicity. A few clicks and your file is ready for download. But that convenience often comes at the expense of control.
A wrong e-mail address, no password protection, or a download link that remains active for weeks, these are not exceptions, but daily reality. And when it happens to confidential customer data or strategic documents, the damage can be extensive.
The trap of "it's only temporary"
Many users think, "The link expires after a few days anyway" or "It's only internal." But in practice, you often don't know:
- Who gets access to the link.
- How often the file is downloaded.
- Whether the recipient forwards the link.
Moreover, free file tools rarely offer comprehensive logging or access control. If something goes wrong, it remains guesswork as to where it went wrong.
New risk: your files as AI training fodder
More and more online services are using user data to improve their AI models. File-sharing services do not always exclude this either. This means that sensitive quotes, contracts or internal documents can, unintentionally, end up in datasets used for unknown algorithms.
For AVG and ISO compliant organizations, this is a risk they cannot ignore.
How to do things differently
Security doesn't have to come at the expense of speed. With solutions like FileCap, you send files as easily as via WeTransfer, but with:
- Mandatory authentication for recipients.
- Limited validity of download links.
- Complete logging and reporting.
- Storage of data within the EU.
This keeps the speed, but gives you back control.
Increased grip on secure file transfer
WeTransfer may feel innocuous, but in a business context it can have unexpectedly big consequences. If you want to keep a grip on confidential information, choose a solution that is both user-friendly and secure.
If you want to learn more about FileCap, contact us for a no-obligation demo or free trial.
