WeTransfer Alternatives for Businesses: 5 Secure Options Compared

A Comparison of the 5 Best WeTransfer Alternatives for Businesses

Not every tool is suitable for business use. We compared the five most commonly used options based on the criteria that matter most to businesses.

	WeTransfer	SwissTransfer	TransferNow	Smash	FileCap
Price	Free / starting at €12/month	Free	Free / starting at €7/month	Free / starting at €7/month	Starting at €6.58 per user per month
Maximum file size	3 GB (free) / 200 GB	50 GB	5 GB (free)	Unlimited (free)	Up to 5 TB
Data Storage	Worldwide	Switzerland	France	France	Netherlands / Europe
GDPR-compliant	◐ Limited	◐ Limited	◐ Limited	◐ Limited	✓ Yes
No AI data usage	✗ No	✓ Yes	✓ Yes	? Unknown	✓ Yes
Outlook Integration	✗ No	✗ No	✗ No	✗ No	✓ Yes
Withdraw Files	✗ No	✗ No	✗ No	✗ No	✓ Yes
Business User Management	◐ Limited	✗ No	✗ No	◐ Limited	✓ Yes
ISO 27001-certified	✗ No	✗ No	✗ No	✗ No	✓ Yes
Suitable for businesses	◐ Limited	✗ No	◐ Limited	◐ Limited	✓ Yes

Which alternative is right for your organization?

Free tools like SwissTransfer, TransferNow, and Smash are great for occasional and personal use. Want to quickly share a large file without creating an account? Then they’ll do the trick. But organizations have different requirements.

Companies handle confidential customer and employee data. They are subject to the GDPR. They want control over who downloads files, how long they remain available, and what happens if an email is accidentally sent to the wrong person. None of the free alternatives offer that.

FileCap is specifically designed for business use. You work from within Outlook, just as you’re used to. Files are sent encrypted and stored on servers in the Netherlands. You decide who has access, how long a file remains available, and which authentication method the recipient must use to identify themselves. And if something does go wrong, you can recall a message before the recipient has opened it.

Your files will never be used for AI training. This is a guarantee, not just a promise.

Try FileCap free for 30 days, with no obligations

Frequently Asked Questions About WeTransfer Alternatives

Is there a good alternative to WeTransfer?

Yes, there are several good alternatives to WeTransfer, depending on your needs. For occasional personal use, SwissTransfer and TransferNow are free options. For business use, where GDPR compliance, security, and control are important, FileCap is the most comprehensive alternative. FileCap integrates with Outlook, stores data in the Netherlands, and is ISO 27001-certified.

Why do people stop using WeTransfer?

The main reasons are the changes to the terms of use regarding AI training, concerns about privacy and data storage outside Europe, and the limitations of the free version. Starting in July 2025, files uploaded via WeTransfer may be used to train AI models unless you actively disable this feature. For companies that work with confidential documents, this is an unacceptable risk.

What's going on with WeTransfer?

WeTransfer was acquired in 2024 by Bending Spoons, an Italian technology company. Since then, several features have been discontinued and the terms of service have been updated. The most talked-about change is the addition of a clause granting WeTransfer the right to use uploaded files for AI training. This has prompted many business users to look for an alternative.

Who are WeTransfer's competitors?

The best-known alternatives to WeTransfer are SwissTransfer, TransferNow, Smash, and FileCap. SwissTransfer and TransferNow are free and suitable for personal use. Smash offers unlimited file sizes in its free version. FileCap stands out as a business alternative with GDPR compliance, Outlook integration, user management, and ISO 27001 certification.

Does WeTransfer use my files for AI training?

Yes, since July 2025, WeTransfer’s Terms of Service have stated that uploaded files may be used to train AI models. You can disable this in your account settings, but the default setting is to allow it. For companies that handle confidential customer or employee data, this poses a GDPR risk. FileCap never uses your files for AI training. This is contractually guaranteed.

How much does a WeTransfer alternative for businesses cost?

That varies by tool. SwissTransfer, TransferNow, and Smash are free, but do not offer business features such as user management, GDPR compliance, or Outlook integration. FileCap charges a user license fee starting at €6.58 per user per month with an annual contract. Given the time saved, the reduced compliance risk, and the Outlook integration, this is a favorable value for most organizations.

Features

With FileCap, you can...

Send e-mails & files securely

The FileCap add-in makes sending a secure email or sensitive files child's play. Check out how it works below:

Receive emails & files securely

Invite someone to send you large files or a message securely with FileCap. Fast and simple!

Using multiple verification methods

Choose one of four available authentication methods: password, code via email, code via SMS or a company password. Sending extra sensitive information? Simply use a second verification.

Apply your own corporate identity

Customize your FileCap portal with a large background, your company logo and, of course, matching colors. The emails that you send with FileCap will also automatically receive your house style. Very familiar for your customers.

Reduce the risk of data breaches

By taking advantage of the additional security options, business rules to monitor the content of emails and messages and the ability to retract sent messages, you reduce the likelihood of data breaches.

View all features

Need a WeTransfer alternative? Here are the 5 best options for businesses