Email encryption for organizations that share confidential information
Email encryption is essential for organizations that work with personal data, contracts, medical records, or other confidential information. Whether it's encrypted mail to a client or securely sharing large files with a chain partner, you want to be sure that only the right recipient has access.
At the same time, secure email must remain workable. Employees must be able to send secure emails from their familiar environment without any additional complexity. That is why FileCap was developed as a solution for organizations that need both strong email security and ease of use.
FileCap integrates with Microsoft Outlook and Office 365. You can continue working as usual, while the content of your message and attachments are sent securely.
Email encryption means that the content of a message is encrypted so that unauthorized persons cannot read it. Only the authorized recipient has access. That sounds technical, but in practice it is all about risk management and responsibility.
When you send encrypted email, you want more than just a technical lock. You want control over who gets access, how that access is verified, and how long information remains available. Especially in sectors such as healthcare, government, legal services, and education, this is not a choice, but a requirement.
Encrypted mail is therefore not just an IT solution, but part of your compliance and privacy policy.
Would you like more background information about working securely online first? Then take a look at the explanation in our knowledge base about secure data exchange.
Many organizations are looking for ways to implement encrypted email within their existing email environment. In practice, separate portals or external tools often lead to workarounds and shadow IT. As soon as a solution becomes too cumbersome, employees look for alternatives.
FileCap enables secure email to be sent directly from Outlook and Office 365. This keeps the process familiar to users and makes secure communication part of the daily workflow.
This is particularly relevant when you:
By integrating encrypted email into your existing work environment, you increase the likelihood that security measures will actually be complied with.
Want to know more about how it works? Read more on the product page.
Email security is not just about encryption during transmission, but also about control over data. Where are files stored? Who can access them? Can you demonstrate what measures have been taken?
According to the available product information, files are not stored in a public cloud environment. For organizations that are critical of external data sharing or the use of data for AI training, this can be an important starting point.
In addition, according to the information provided, FileCap is set up in accordance with ISO 27001 and tailored to the requirements of the GDPR. Organizations remain responsible for correct setup and policy, but the technical basis supports the demonstrably secure sending of encrypted email.
Email encryption is particularly relevant for organizations that regularly exchange sensitive information. Examples include patient data, legal files, tender documents, or financial reports. In these situations, encrypted email is not an extra layer of security, but a prerequisite for working professionally and responsibly.
Encrypted mail not only helps to limit risks, but also strengthens the trust of clients, citizens, and business partners. It shows that you handle their data with care and that information security is part of your organizational culture.
Want to experience how easy and secure it is to send encrypted emails from Outlook? Try FileCap free for 30 days or request a demo!
or start a trial period to assess whether the solution suits your organization.
With regular email, the content can be intercepted or viewed in certain situations. With email encryption, the content is sent in encrypted form, so that only the authorized recipient can open it.
According to the product information, FileCap integrates with Outlook and Office 365. This allows employees to send secure emails without using separate applications or portals.
Encryption is an important part of GDPR compliance, but it is not the only one. Policy, access management, and internal processes also play a role. According to the available information, FileCap is designed to provide technical support to organizations in this regard.
Yes. For organizations that do not want to share confidential information via public transfer services, FileCap offers an integrated solution within their own working environment.
The FileCap add-in makes sending a secure email or sensitive files child's play. Check out how it works below:
Invite someone to send you large files or a message securely with FileCap. Fast and simple!
Choose one of four available authentication methods: password, code via email, code via SMS or a company password. Sending extra sensitive information? Simply use a second verification.
Customize your FileCap portal with a large background, your company logo and, of course, matching colors. The emails that you send with FileCap will also automatically receive your house style. Very familiar for your customers.
By taking advantage of the additional security options, business rules to monitor the content of emails and messages and the ability to retract sent messages, you reduce the likelihood of data breaches.
Experience for yourself how easy it is to use FileCap for legally valid, registered mail. Try the full product for 30 days on a trial basis with no obligation to purchase.
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